[Battlemesh] Summary of the futuristic meeting

Greg D haitinet at gmail.com
Sat Jun 10 14:10:51 CEST 2017

I would be interested in helping with organizational structure. Is there a
timeline as to when to kick off such discussions? Thanks

Great report Nefeli.


On Jun 10, 2017 7:44 AM, "Nicolas Pace" <nico at libre.ws> wrote:

Thank you nefeli for such a comprehensive report! You rock!!!

On June 9, 2017 2:39:37 PM GMT+02:00, Nefeli Kousi <nefeli.kousi at gmail.com>
> Hello everyone,
> As announced, we had a meeting today regarding the organisation of the
> next Battlemeshes. I will sum up the open discution we had today in this
> email to the best of my ability. More detailed notes can be found in the
> etherpad: https://etherpad.funkfeuer.at/p/wbm-future.
> *Subjects discussed:*
> *- Who is stepping up as mentors?*
> We talked about the mentor's role in the event. The role is very useful
> for guaranteeing the event happening and helps the local team feel
> supported and not get lost.
> *Outcomes:*
> The organisers of the current year should participate in mentoring the
> next year and stick around for an extra one in order to ensure continuity.
> Mentoring team that stretches over the 3 previous years, eg for WBM11,
> mentorship team is from 8, 9 & 10.
> In every event there should be a meeting like the one we had today in
> order to ensure that there will be mentors for the next one.
> Paul, Claudio and Philippe have volunteered to be mentors for this year
> (thank you! give an applause from home too.).
> *-Do we need a recon team?*
> We discussed the role, value and necessity of having a recon team.
> *Outcomes:*
> A recon team can benefit the event greatly in keeping things organised
> since their presence will force deadlines and show commitment from the
> community.
> It is a costly role both on money and time perspective.
> It could be taken over by each years team for the next current year's team
> in the 3 year fashion mentioned above.
> It is possible to try and fund the travel costs of the recon team using a
> yearly budget (i.e. 1000 eur/year).
> *- Formalising BattleMesh?*
> The idea came to make an association for Battlemesh specifically. Or to
> attach to ISOC or an other big organisation to lower the organising load.
> *Outcomes:*
> It can be beneficial for sponsors yet we have already managed to cover
> most of the benefits that the association would give us via existing ones.
> *- Are we changing the name to something without "battle" in the name?*
> The discussion is familiar to many. "Battlemesh" can be misrepresenting
> the event and create wrong expectations (e.g. a winner or lengthy flamewars
> taking place) that confuse people. It was also reported that the first
> phrase of the WBM website can be altered to better represent the format of
> the event.
> *Outcomes:*
> Even though there is some friendly competition between the different teams
> the community is friendly and collaborative.
> An email will be sent with further information and proposal of names.
> *- Are we changing the format for the next events?*
> Many interesting ideas came up on this subject. Adding workshops in order
> to speed the learning curve of new people, try and unload the duties of the
> organisers via offering a "bare minimum" list of items and maybe some
> pre-backed items (e.g. logo) that they can use.
> It was noted that supporting newcomers is valuable for the community to
> continue to exist in the future.
> *Outcomes:*
> Balancing open time (un-conference) with structured time worked well for
> this edition and it might serve us well in the future.
> Booking accommodation is up to the local team and not mandatory.
> *- Focus for the next events (experiments, talks, social events?)*
> There were suggestions about workshops (e.g firmware building 101) as well
> as moving to remote locations.
> *- Duration of the event?*
> This is to be decided by each organising team.
> *- Do we want to reach out to Academia/Universities?*
> We already try to reach the local academia in each event. It was discussed
> that trying to involve more academics would mean focusing on (well-written)
> results.
> Cheers,
> Nefeli
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